Personal Assistant to ME Billing and IT - 16042017-006
Intitulé du Poste
Personal Assistant to ME Billing and IT
Type de contrat
SODEICO, a company specialized in recruitment and outsourcing qualified personnel is recruiting a qualified Personal Assistant to ME Billing and IT. He must be dynamic, pro-active and ambitious.
Poste et missions
En- sure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems;
· - Conduct weekly diary meetings with the ME Billing and IT to discuss upcoming engagements, invitations and other requests;
· - Schedule on behalf of the ME Sales & Distribution meeting between him and his direct reports and the committees to which he is a member;
· - Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the ME Billing and IT match his requirements;
· -Manage and maintain the ME Sales & Distribution's diary and email account;
· -Filter emails, highlight urgent correspondence and print attachments;
· -Filter general information, queries, phone calls and invitations to the ME Billing and IT by redirecting or taking forward such contact as appropriate;
· -Manage the process of calling for briefing on behalf of the ME Billing and IT from start to finish to ensure that he is fully prepared for all engagements;
· -Keep and maintain an accurate record of papers and electronic correspondence on behalf of the ME Billing and IT;
· -Gather and prepare data for presentation to the ME Sales & Distribution or to others as directed by ME Billing and IT;
· -Prepare correspondence on behalf of the ME Sales & Distribution, including the drafting of general replies;
· -Minute general meetings as required and complete research on behalf of the ME Billing and IT;
· -Maintain a comprehensive filing system;
· -Tabulate, process and retrieve ME Billing and IT's official expenditures and expense claims;
· -Ensure guests meeting with the ME Billing and IT are well taken care of;
· -Provide a service that is in line with the ME Billing and IT work habits and preferences.
· -Ensure the working environment, ME Billing and IT office, meeting room, PA work area, common areas of Sales & Distribution Department are maintained in a clean, tidy & safe manner
- Maintain confidentiality of verbal & documented information
Profil et compétences requises
Expert level in the use of Outlook, Word, Excel, PowerPoint, e-mail, internet;
· -Excellent organizational skills, ability to multi-task and organize others;
· -Project Management Skills;
· -Excellent oral and written communication skills and ability to professionally represent the ME Sales & Distribution's office;
· -Ability to work under pressure and be flexible as part of a team;
· -Attention to details and deadlines;
· -Ability to filter information and assess priorities;
· -Excellent oral and written communication skills in both French and English;
· -Ability to develop and maintain good working relationships at all levels, including during difficult and challenging circumstances;
· -Ability to prioritize and manage own workload amid conflicting demands and busy work periods;
· -Ability to think ahead and anticipate needs before they arise;
· -Ability to exercise discretion in dealing with confidential or sensitive matters;
????-Confident and able to work on own initiative and with limited supervision.
QUALIFICATIONS AND EXPERIENCE REQUIRED
D- - Demonstrable experience in an administration/executive assistant/PA role in a pressuring environment requiring tact, judgment and discretion in handling internal and external contacts.
· -Experience of diary management/researching and booking of travel and accommodation.
· -Experience of successfully working with Senior Management.
· -Secretarial Diploma would be an advantage.
· -Computer skills: must be proficient with the keyboard and IT applications;
-Speak and write fluently French and English;
-Excellent command of computer skills (Word, Excel and Internet).
We invite you to post your resume and cover letter in English (mention the job title in the subject of your request): Personal Assistant to ME Billing and IT on our website www.sodeico.org (fill the form and join your CV in Word because any other format will not be accepted) before 01 Mai 2017.
- Applicants unemployed are asked to bring a card job seeker issued by the ONEM.
- Only successful candidates will be contacted.
-The female candidates are strongly encouraged.